Assistant to Attorneys

  • Staff Administrative
  • Anywhere

Legal Assistant to Attorneys (Assistant/Legal Secretary) in our Santa Barbara office. Our full-service law firm with Estate Planning, Labor & Employment, Litigation and Business & Real Estate groups, is seeking a full-time experienced and detail-oriented Assistant to join our esteemed team in our Santa Barbara office. The Assistant will play a crucial role in providing legal and administrative support to our attorneys, ensuring the efficient operation of our practice and the delivery of exceptional client service. Ideal candidate has 3 years prior law firm experience.

Compensation:

$20-$40 per hour, commensurate with level of experience.

Responsibilities:

  • Assist attorneys in drafting, editing, and proofreading legal documents.
  • Manage and maintain client files, ensuring accuracy and completeness of documentation.
  • Communicate with clients, both in-person and over the phone, addressing inquiries and providing updates on case status.
  • Handle administrative tasks such as data entry, filing, and recordkeeping.
  • Assist in the preparation of documents for execution and notarization.
  • Maintain and update the firm’s document management system with accurate and up-to-date information.
  • Uphold client confidentiality and safeguard sensitive information.
  • Collaborate effectively with attorneys, fellow assistants, and support staff to ensure seamless workflow.
  • Provide administrative support as needed, contributing to the overall efficiency of the firm.

Qualifications:

  • Prior experience as an administrative assistant with experience in a law firm is preferred.
  • Strong attention to detail and excellent organizational skills.
  • Proficient in using Microsoft Office Suite (Word, Excel, Outlook).
  • Exceptional written and verbal communication skills.
  • Ability to manage multiple tasks and deadlines in a fast-paced environment.
  • Understanding of client confidentiality and ethical standards in the legal field.
  • Team player with a collaborative mindset and a proactive approach to problem-solving.
  • Professional demeanor and strong interpersonal skills.

Hours are 8:30 AM to 5:00 PM with full benefits including paid off-street parking.

Interested candidates, please submit resume and cover letter outlining your qualifications and relevant experience to Susan Subject at HRDept@mullenlaw.com. Please include “Attorney Assistant” in the subject line. We look forward to meeting you!

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