Our firm seeks full-time Legal Secretary to join our busy Business & Real Estate department. Minimum of 2 years Administrative office experience with stable job history. Legal Secretary experience preferred. Business or Transactional experience a plus.
Required Experience and Skill Requirements:
— Significant experience with MS Office Suite (Word, Outlook & Excel) and Acrobat.
— Typing skills of 60+ wpm.
— Ability to follow oral and written instructions in a changing environment.
— Solid organization skills, detail-oriented, able to multi-task and be flexible to accommodate last minute changes.
— Some knowledge preferred of Transactional Law and Corporate and Business Entity filings with appropriate agencies; use of AIR Commercial Real Estate forms, CAR (California Association of Realtors) forms.
— Be a self-starter, be proactive, be able to complete tasks with minimum supervision, and have meticulous follow-up skills.
The ideal Candidate will perform a variety of duties to assist four attorneys to whom assigned according to firm policies and procedures, and complete work assignments during business hours (8:30am-5:00pm).
Primary Responsibilities Include:
Duties include editing documents, maintaining positive contact with clients and co-workers, observing confidentiality of client matters, organizing and maintaining client files; scanning and filing documents into electronic database – including online use of California Secretary of State, IRS, FTB, State Board of Equalization, Dept. of Corporations (websites and forms); maintaining attorneys calendars, schedule meetings, independently or as directed.
For your hard work and experience we offer a great office environment and competitive benefits, which include 11 paid Holidays, Vacation, Sick and Personal Time, Health and Life Insurance, 401(k) & Profit Sharing, Off-street Parking. Qualified/Interested candidates, please apply today for immediate consideration. We look forward to meeting you.
1) Submit your resume in PDF format; Attn: Susan Subject, HRDept@mullenlaw.com
2) If your resume meets our qualifications, we will contact you to schedule an initial interview. Final interviews will take place in our office.